If you’re planning, exhibiting, or speaking at an event in Orlando and pulled up this article, chances are you’re searching for a videographer. With so many options it can feel overwhelming. Since every event videographer is different, you probably have questions. It’s not about finding just any event videographer, but choosing the right individual to capture content for marketing, social media, and internal use. This blog post breaks down questions to ask an event videographer before you hire, covering everything from filming logistics to editing timelines to help you decide with confidence.
10 Good Questions to Ask an Event Videographer About Their Experience
When searching for videographers, choose one with event experience and a portfolio. An experienced event videographer will know how to capture important details like product demos, booth interactions, audience reactions, panel discussions, and live Q&A sessions, while also highlighting the overall atmosphere of the event.
To assess their experience, ask these questions:
- Can you show us a highlight reel or samples from events like ours?
- Do you have any client testimonials to share?
- Have you shot footage at this location before?
- Will you be free for all the dates and times we’ve planned?
- Can you handle big events with multiple spaces?
- If we book you, will we be your only client during that time?
- Will you or someone else be the videographer?
- Can you work in different settings (like bright rooms or big spaces) and catch important moments such as crowd reactions, at live events?
- Do you coordinate with other vendors to keep things running ?
- How do you deal with unexpected changes?
While evaluating videographers, it’s important to review their previous work to gauge their expertise. Many videographers, including us, are happy to provide event videography examples from past projects to help with your decision-making.
Event Videography Service Offerings
Videographers often offer a range of event video services. Before you decide, it’s a good idea to ask about their capabilities:
- Do you also provide services like photography, green screen setups, or live streaming?
- Can you shoot vertical video formats?
- Will you give me a contract that clearly states what you’ll deliver and the terms?
- Will you need event credentials, and are there any extra fees for things like travel?
- Are you insured?
- What’s your cancellation policy?
- Do you offer fast turnarounds?
- Can I get the raw footage instead of edited?
Capturing Speaking Sessions and Presentations
If your event includes presentations, keynotes, or sessions, you may want a videographer who can record and edit these into segments that you can share on social media. This can be valuable content for future marketing and promotional materials. When considering options, some important questions to ask an event videographer include how they would capture these segments for you. For example:
- Do you have experience filming live presentations or panel discussions?
- Are you able to shoot multiple camera angles?
- Are you able to mic the speaker for clear audio during presentations or sessions?
Equipment
We don’t think knowing what equipment a videographer will use is necessary because, if you look at their examples, you should be able to judge the quality. However, if you need to know, here are some good questions to ask an event videographer when considering their services:
- What equipment will you use, including cameras, microphones, and lighting?
- Do you have backup equipment, and what’s your plan in case of failure?
- How do you manage audio in noisy or crowded environments?
Event Videography Style and Process
When considering hiring a videographer, it’s important to ask the right questions to make sure their filming approach aligns with what you need. Some key questions to ask an event videographer about their style include:
- How do you prioritize filming during the event, and do you prefer a shot list or your own plan?
- Will you direct people or capture content unobtrusively?
- How do you capture audience reactions during the event?
- Will you use on-camera lighting, or will you adjust the environment?
- Are there any restrictions or limitations we should be aware of during filming?
If you’re looking to understand more about a videographer’s role during an event, you can explore our post on What does a videographer do? for additional context.
Post-Production
When considering an event videographer, asking the right questions can help make sure your project runs smoothly and meets your expectations. Below are important questions to ask an event videographer, covering aspects such as editing timelines, brand integration, and delivery formats.
- How long will editing take?
- How do you incorporate our brand elements (logo, colors, themes) into the video?
- Can you create videos in different languages or with subtitles?
- Can you edit videos in vertical formats?
- Can we see the footage before editing?
- What is your process for incorporating client feedback during editing?
- What is your policy on revisions or changes to the final video?
- Can you provide a detailed timeline from filming to final delivery?
- Do you offer video archiving or backup services?
- Do you assist with post-event video marketing or distribution?
- In what formats will the final video be delivered?
Conclusion
Thanks for checking out our article on questions to ask an event videographer. If any of these helped you, drop a comment below and let us know. And if you’re planning an event in Orlando and need video production, get in touch.
