Planning an annual meeting in Orlando and not sure which videos are actually worth filming? This blog post breaks down practical annual meeting video ideas—so you can see what’s possible and decide what fits. As an Orlando video production company, we’ve worked with organizations to capture the parts of their meetings that matter most—so they have footage that works for highlights, full sessions, and future promos.
Why Recording Annual Meetings Matters
Annual meetings aren’t just about internal updates or required business. They often include welcome receptions, award dinners, family activities, and a mix of sessions with leadership, guest speakers, sponsors, and members. Video captures more than just the spoken words—it’s an archive and a resource. You can reuse the footage for compliance, onboarding or outreach. It’s also a way to show others—members who missed it, new recruits or potential sponsors—what your organization stands for. Even if you don’t film every minute, having something recorded gives the meeting value after it’s over.
Common Types of Annual Meeting Videos
There’s no single way to record an annual meeting. Some groups want to capture just the highlights. Others go for full sessions, quick interviews, or a mix of everything. It really comes down to what’s most useful for your organization after the meeting is done. Here are a few annual meeting video ideas that work well
Speaking Session Clip
Recording gives you a permanent record of what was said—keynote, panel, or board updates. Useful for those who can’t attend and those who want to watch again. You can also create transcripts or audio only for members who prefer that.
Annual Meeting Highlights Video
A short recap captures the energy of the annual meeting—showing moments from sessions, networking and activities. Even without full session recordings, a highlight video gives you something to share now and reuse later—online, at other events or with future attendees.
Welcome Video
Beginning the annual meeting with a welcome video sets the tone for the event. These videos often feature leadership remarks, meeting themes, and a look at what’s ahead for the event. They’re a simple way to get the crowd pumped up.
The example below—used to open the AABC Annual Meeting—does exactly that.
Other Promotional Videos
Promotional videos like “Join Us,” “Why Attend,” “Why Exhibit” and “Why Sponsor” are great for next year’s event. These videos are created using repurposed footage from your current annual meeting—like highlights, key moments and attendee testimonials. Share these promo videos across social media, websites or in outreach materials to drive interest and engagement for the upcoming annual meeting.
Testimonials and Interviews
Annual meetings bring together key participants—attendees, speakers, sponsors and leadership—making it the best time to capture testimonials and sit-down interviews. Testimonials can be 30 seconds to 10-15 minutes long, sit-down interviews 5 minutes to an hour. With everyone in one place, it’s the most efficient time to get content. This footage can be about the event’s impact, introduce leadership, thank sponsors or cover any other topic. And it can be reused for future content like milestone videos, “About Us” features or any other idea you have.
How Organizations Use Annual Meeting Videos
Some organizations hesitate to do video because many of their current members are older or less active online. These annual meeting video ideas aren’t just valuable for today’s audience—they’re also a long-term investment in future growth.
Some groups just want a record. Others try to get a little more out of it. If you’re already filming, why not use the footage in different ways?
Clips from the sessions can go to folks who couldn’t make it. A recap might help explain what happened without sending out a long write-up. You’ve also got quick ways to onboard new volunteers—just show them a few moments from leadership or key speakers.
Want to fill seats next year? A highlight reel or a few testimonials can do more than an email blast. It doesn’t need to be overproduced. If it feels real, it works.
Some organizations even take footage and turn it into milestone videos later. Or they play clips at their booth at the next tradeshow. Thing is, everyone’s already together. A day or two of filming gives you plenty to work with—weeks, sometimes years, depending on how you use it.
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Lasting Blueprint provides event video production services for annual meetings, leadership gatherings, and other business-focused events in Orlando. From full multi-day session coverage to b-roll, we can produce a range of videos to support your goals.
If you’re planning an annual meeting and need video coverage, contact us to discuss your needs.
Some organizations hold their annual meeting during a larger conference. Others may be organizing multi-day events that extend beyond a standard meeting format. If you’re looking for broader coverage, visit our conference video production services page.
